The Ultimate Guide To Community Management

Online communities are becoming the #1 focus of brands in 2022 – meaning community managers are playing a key role in brand success. With 88% of surveyed community experts claiming that growing online communities is important to accomplish any company mission, different communities in all industries are being launched left and right. To get you a head start, we’ve prepared an ultimate guide on community management that will help you get started.

Not only does it increase engagement with the brand – it also increases a sense of connection and overall loyalty. 

With that said, community managers are becoming a sought-after role in today’s media landscape. 

The ultimate guide to community management

This article will cover: 

  • The role of a community manager
  • The difference between social media management and community management
  • How to become a community manager and master community moderation
  • How to host virtual events
  • Must-have tools for community managers
  • Web3 community management tools

Understanding Community: What Does it Really Mean? 

The best way to begin your journey to becoming a community manager is not only to understand the value of community but also to understand what your role will be – and what the true meaning of community actually is.

Community is often a word that’s misunderstood by a lot of people – especially those in the early stages of branding.

Many think that community is about growing profits or building an emotional connection through ads and marketing…

But here’s what community’s really about bringing people together. 

When you build and manage a community, you are creating a space where people can:

  • Interact with each other and not just with the brand
  • Share their passions and interests
  • Rely on each other for support and feedback
  • learn from one another and grow together

A community is where managers give more value than they receive.

Most importantly: It’s a place that creates long-term value and connections for everyone involved.

A true community is one that, once you eventually leave, you take with you the connections you made and are considered a part of the group. Think of American sororities – even when you graduate, you always remain a member at heart and are welcomed back with open arms.

There are different types of communities out there today – some we are born into (whether it be through religion, geography, or family), and some we choose to join based on our passions and goals. 

Regardless, communities are groups of people who all have the same goal and similar passions, and who are often led by someone who guides the group towards reaching their goal – while making sure everyone has a positive experience.

That’s where community managers come in.

Having that strength of connection between people is what makes a true, long-lasting community that can stand the test of time and help people excel in whatever they want. 

Now, you might be thinking: 

Wait, isn’t that basically what social media does?

And the answer is: 

Not exactly.

There are actually many differences between social media and communities. There’s a difference between building and managing an actual community, versus building a sense of community. 

And it’s important to understand the difference before becoming a community manager. 

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Social Media vs Communities

You might think social media platforms are considered community-building platforms – but this is far from the truth.

While social media sites like Instagram and YouTube allow people to communicate with other followers, share their passions, and learn from each other – the interaction and engagement are limited to the comments section and “like” or “share” buttons. 

Social media is still very much a “creator-to-viewer” model. 

Followers cannot reach other followers as easily as the creator or brand can. They can only post on their own channels.

On the other hand, community-building platforms let community managers and members alike post content, and updates, and collaborate with one another in the same space. They allow them to chat privately or publicly with other members, and connect through events.

Communities are a “viewer-to-viewer”, or a “many-to-many” dynamic.

Even though social media is interactive and creators can include fans in their discussions or content choices, there is still a stronger power dynamic between the two parties. 

After all, on social media, the followers “follow” the creator, and the creator “has followers”. There are limited opportunities for community members to intervene with their opinions – because discussions have to be started by the creator or host of the platform. 

Meanwhile, in a community, everybody has the opportunity to post anything they want, whenever they want. 

Now that we understand the difference between a social media platform and an actual community, what’s the difference between the role of a community manager, and the role of a social media manager? 

Community Managers vs. Social Media Managers

Social Media Managers

Social media managers are hired often by businesses or brands to help them manage their social media channels. 

This means they curate content, engage with users and followers, track metrics, and schedule posts. They act as a “brand” trying to sell brand products or services. Their role includes tasks like:

  • Tracking and reporting on analytics
  • Creating and posting content
  • Monitoring and responding to comments
  • Driving sales through organic and promotional content 
  • Curating profiles and establishing brand voice 
  • Scheduling content
  • Growing followers, views, and engagement.

Community Managers

Community managers have a lot of the same duties as social media managers. However, their main focus is what sets them apart. 

Community managers don’t focus on just building the brand – instead, they focus on curating a community experience.

Some of the roles associated with being a community manager include:

  • Being the connection or “liaison” between the brand mission and the audience 
  • Spotlighting others, encouraging others, and offering support (not being the main focus of the community)
  • Establishing the tone and voice of the brand 
  • Making sure that people are engaged and learning
  • Monitoring and coming up with ways to improve engagement and experience 
  • Addressing people’s opinions and concerns
  • Curating content and ideas to add value to the community 
  • Chiming in on member posts and moderating discussions 

Being a community manager is much different than being the creator behind an Instagram or YouTube platform who posts and likes people’s comments. 

They don’t only look at how many of their own posts people are liking and sharing – they look at how people are engaging with each other.

The Ultimate Guide to Community Management |

Why host an online community for your brand? 

  • Diversify your revenue
  • Understand your audience better
  • Build deeper connections
  • Expand your network 

Communities come in many different forms – and you may even be part of one today. However, creating a community of your own through a community-focused platform online about a topic that you’re passionate about could be the next best way to grow your brand.

Here’s how:

  • Diversify your revenue

Especially if you are a creator or entrepreneur, building an online community is a great way to build a new income stream. You can do this by giving early access or discounts to products you’re selling, charging a subscription fee to join the community, or putting prices on extra educational content or resources available in your community.

  • Help you understand your audience better

When you build a community, it’s much easier to get real input, feedback, and people’s ideas on what could make your brand better, and improve their experience interacting with you. This, in turn, makes your job much easier. It lets you know how you can create a bigger impact, gives you industry insights, and helps you build loyalty with your community. 

  • Build deeper connections

Beginning a community online allows you to grow a deeper connection with your followers, or any fellow creators who join. This helps build people’s loyalty to your brand, meaning they will be there for you when you need them the most. In short: when you grow your connection with followers, you grow your number of friends.

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    • Expand your network

    Especially with growing an online community, you have the opportunity to grow your audience beyond your locale. You can get people to join you from all across the world.

    Having an online community allows you access to different perspectives, more people to network with, and even more job or creative opportunities you would otherwise never know about. This means you will give a richer community experience to your members – and you’ll have a chance to impact a greater number of people. 

    A step-by-step guide to community management

    How to master community management

    • Establish your goals and mission
    • Know your community platform well 
    • Hone in on your people skills 
    • Build engagement through curating original content 
    • Host regular virtual events 
    • Nail down your network 

    Start your community management here

    1. Establish your goals and mission

    Before you start managing a community, make sure that you understand your “why”.

    Knowing your goals and mission behind your community is what will help you build the best experience possible for your members. It will help you decide on everything from how to structure your community experience, what events to hold, what content to share, what tone of voice you use in discussions, all the way to what kind of budget you are on and whether or not you want to charge subscription fees.

    Not only this but knowing your “why” will help you with marketing your community. People want to know that there’s a strong reason and passion behind your community. After all, they want to know why they should join, and what they’ll get out of it. 

    The Ultimate Guide to Community Management |

    2. Know your community platform 

    Another important reason to nail down your goals: pick the right platform. 

    There are many different community-building platforms out there, and they all have their own perks. Picking the right one and mastering it is key.

    On the other hand, if you are assigned to a platform, make sure you understand it from top to bottom. Here are a few community-building platforms that are geared toward building a strong, engaged community: 


    Discord has been growing in popularity in recent years as one of the top community-building platforms. People from all different industries, all over the world are using it – from educators, content creators, entrepreneurs, gamers, and especially Web3 communities (more on that later).

    Discord has features to help you keep your community organized with their different chat channels, it allows voice or video calls, and public or private chats. Here are a couple beginner tips to help you manage your community on Discord:

    1. If you want to expand your pool of managers or moderators, choose people from your list of most active members. This way, you know the people in charge of your community are truly passionate and knowledgeable about the space.
    2. Create rewards systems as an incentive to get people to increase engagement.
    3. Make sure you have your “user rules” laid out clearly in your first chat so that everyone is on the same page about what’s acceptable and not acceptable in your community. is a community-building platform focused mainly on community-building and peer-to-peer learning. It’s great for both beginner creators and businesses as it has free options for smaller communities and expert tools for larger communities. It’s easy to use and also offers tools to help you upload your own course videos, analytics tools, monetization tools, and has tons of integrations available.

    Mighty Networks

    Mighty Networks is a very popular community-building platform that prioritizes learning over everything. It offers a great community experience with a high focus on courses and education – and even has an in-platform class builder to help you share educational content. It offers different plans depending on your community size and has a lot of monetization opportunities.


    Circle has a huge focus on community building as well and offers a more customizable interface than many other platforms. It’s also very easy to use and has something for every community size. If you are looking for an intermediate option for simple community-building that offers ultimate control over branding and customizability, Circle is a great option.

    Make sure you know to use all of the relevant tech and comms channels from social media to integrated chat functions. After all, community managers have to be masters of their platforms and great communicators.

    3. Hone in on your people skills 

    Chances are, if you’re interested in starting a community or managing one, you already have a lot of the skills required to do it successfully.

    But it’s a good idea to hone in on certain skills and really look at what the job is going to require of you before diving in. Some important skills and required characteristics of a community manager include:

    • Good communication 
    • Public relations
    • Social media management 
    • Event planning and management
    • Content creation
    • Storytelling and writing 
    • Sales and marketing 
    • Adaptability, personability, and conflict resolution skills

    Make sure you hone in on these skills, and if you can, get some free certifications or take some simple classes online to help boost your credibility and experience.

    The most important parts of being a community manager are being good at talking to people and creating an experience that adds value. 

    4. Build engagement through curating original content

    Creating value-driven, organic content is key to creating a positive experience for your members.

    With every decision you make as a community manager – always think about building engagement. People won’t stay or even join your community, to begin with, if there isn’t an engagement piece that outweighs other communities or free online classes.

    Host virtual events, provide free, value-adding content, upload course content, host Q&A’s, or do panel discussions with industry leaders. There are plenty of ways to curate content and create engaging experiences for your members – but make sure you’re consistently creating new content and opportunities to ignite discussion and encourage participation.

    A big problem that some community managers don’t realize is that you can’t just create a community and leave

    You have to be just as active as the members are and keep the community going when it lags. Don’t just respond to comments and engage with other member’s posts, but actually create some of your own and drive interesting discussions.

    Show your interest, passion, and dedication to the group  and in turn, others will do the same. 

    5. Host virtual events

    Virtual events are an extremely important part of curating experiences and encouraging engagement. But most importantly: it helps people feel closer to you, and closer to each other. 

    Host regular events on whatever platform you have available to you, and get as much Facetime – or at least voice time – in as you can. This could be through Discord, Google Meets, Zoom, Twitter events, or whatever you want. 

    But how do you host a good virtual event that will keep people coming back? Here are some beginner tips to get you started: 

    1. Be over-prepared – know your platform well, and run a test before you go live. This way, you can be sure that you’re not going to waste anybody’s time trying to figure out how to share your screen properly.
    2. Send out enticing invites –  part of hosting a successful event is getting people hyped for it, and making sure they actually turn up. Invite members well in advance, make it sound exciting, and offer some kind of reward to encourage people to actually show up and make the event a success. Keep in mind: people are busy. If you’re taking up some of their time, make sure it’s going to be worth it. 
    3. Get creative – getting people to turn up is step 1, keeping them engaged throughout the event is a whole other battle. Get creative with your events sometimes so it’s not always the same thing. Experiment with new tech like the metaverse, host an interactive game at the start, or do exercises that will spark discussion. 

    6. Nail down your network

    Networking is a terrifying word for a lot of people. But the truth is: that being a community manager means you have to be willing to put yourself out there

    So if you haven’t yet – start honing that skill now!

    Get active on LinkedIn, join freelancing sites, connect with people who have similar interests, and build your own website. Taking charge and creating avenues for people to network with you is not only going to help you find gigs as a community manager, but it builds up your credibility if you’re starting a community of your own. 

    Networking is how you pull people into your community, and how you can find relevant and valuable voices that could add to your community experience. Joining other communities or a mastermind group is also a great way to nail down your network and work towards your goals – in fact, it’s probably the greatest thing you can do if you’re going to be a community manager! 

    Joining other communities and networking helps give you insight into how others are running their community experiences. They might have advice for you, you can get unique ideas, and you can see for yourself what’s working, and what isn’t.

    Must-have tools for community managers

    Now, before you go out there and start managing communities – several tools out there are going to make your job much easier. 

    Aside from the many community-building platforms we talked about earlier, here’s a short list of other handy tools to add to your system so you can create the best experience possible:

    • Hootsuite – Tons of social media marketing tools and analytics platforms can help you in your marketing efforts for your community. But one of the leaders in the industry is Hootsuite. This platform helps you schedule content, monitor analytics, respond to comments, and share posts through all of your social platforms – all in one place. It’s a simple way to keep track of your audience, other brands, and how your community marketing is performing.
    • Notion – Notion is a great way to keep your own behind-the-scenes work and schedules organized for free. It allows you to write documents, spreadsheets, and trackers, share certain pages with your community members to collaborate, and keep it all organized in one place. While it’s similar to Google Drive, Notion is more focused on organization, and collaboration and has intense customizing opportunities.
    • Brand 24 – This tool helps you keep track of any brand mentions or talks related to your industry. It helps you keep up to date, find content ideas without having to spend hours filtering through research, and lets you know if something significant about you or your industry has popped up in the media somewhere.

    Manage your online community f0r free

    Build a Community with

    Building a community can be overwhelming – and managing one afterward can be even scarier. That’s why if you’re looking for a forward-thinking platform to build your community on, start with

    With, you don’t have to worry about your budget being big enough to help spread the word about your mission. You can build a customized space for FREE where you can create opportunities for growth, connection, and learning – and our series of user-friendly tools will help you bring that vision to life. 

    We are a platform directly committed to building functional, collaborative communities online for your brand. Whether you want to start a community for fashion, sports, writing, Web3, NFTs – anything – is the place to start.

    Reach out to our incredible support team and learn how to start your own community today. We’ll be with you each step of the way. 

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