Job Code 20476: Executive Assistant

⚠🌴🥥COCONUT VA IS HIRING!🥥🌴⚠

VA Role: Executive Assistant

Job Code: 20476

💰Rate: $8 USD / hr

✏ Check if you qualify here: https://bit.ly/cva-pqtest

IMPORTANT: If you qualify, kindly indicate the job code on item # 8 on the application form.

📌RESPONSIBILITIES:

1. Financial Management & Invoicing

Recurring Financial Tasks: Managing invoices, categorizing expenses, and downloading bank statements for entities like Puffin VC and SAND.

Monthly & Quarterly Duties: Handling American Express statement categorization, capital calls, and financial documents for accounting purposes.

Budgeting & Tracking: Annual budget reviews and tracking of software expenses, and personal financial statement updates.

2. File Management & Documentation

Document Organization: File structuring, organization, and updating SOPs across entities.

VC-Related File Management: Downloading documents from platforms like Carta and AngelList, and managing VC-related folders in Google Drive.

Document Collection: Gathering documents for CPAs, investment contacts, and maintaining accurate filing.

3. Scheduling & Coordination

Meeting Scheduling: Arranging times for individual and group meetings, following up with asset/property managers, and sending invites.

Appointment Setting: Booking appointments for carwash, repairs, and personal doctor visits.

Travel & Itinerary: Organizing travel itineraries and understanding preferences for flight bookings.

4. Property Management Support (Annual)

Property Administration: Coordinating rental listings, lease renewals, utility bill preparation, and visitor/guest registration.

Tenant Verification: Contacting HR for rental applications and handling employment verification calls.

Annual Reminders: Planning and scheduling lease renewals and property listings in advance.

5. Software Business Analyst & Agile Process Support

Agile Development Familiarity: The assistant will work closely with software developers, creating and managing user stories, tracking project progress, and ensuring alignment with agile methodologies.

Process Documentation: Assisting in authoring user stories and requirements for contracted development work.

Good to have:

Familiarity with agile development

Customer service experience

📌NON-NEGOTIABLES:

Industry/Tools Experience: Saas / Tech / AI

⏰Availability: 40 hours/week | (9:30 AM to 5:30 PM PST)

✏ Check if you qualify here: https://bit.ly/cva-pqtest

IMPORTANT: If you qualify, kindly indicate the job code on item #8 on the application form.

Thank you! Looking forward to your applications!